Full screen is a good choice for keyboard shortcut users. This setting does not expand into your full display size, but it does take over your entire browser tab and hide all of your Google Docs menus and toolbars. If you want even more space, try viewing your documents in full screen. So if you set compact controls in text documents, for instance, your spreadsheets will not use this layout until you also set it in the spreadsheet editor. Keep in mind that you must set this preference for every separate document type. This feature reduces the menu-bar size for text documents, drawings, spreadsheets, and presentations. To improve this layout disaster, go to View, Compact Controls or press Ctrl-Shift-F from inside a document. That extra space, added to your browser’s window dressing (called “browser chrome”), leaves you with less usable room to get your work done. Google Docs wastes valuable screen real estate by surrounding the menu and toolbars with big empty spaces. To make Google Docs guide you through all of your typos and errors, use the keyboard shortcut Ctrl- to go to the next misspelling in your document and Ctrl-[ to see the previous one. That technique works, but it isn’t as good as a guided program that flags all of your potential spelling mistakes one by one. If you see a word with a red underline beneath it, you can right-click it to view spelling alternatives. Unlike most other text editors, Google Docs has no formal spelling check process and instead checks your spelling on the fly, as many webmail programs do. Now you’ll have no problem reading your document in Google Docs. Before you upload a plain text file to Google Docs, right-click the file and select Rename, and then add the. sh for Bash scripting files), or when your plain text file lacks an extension entirely. This happens when you upload a text file with a filename extension that Google Docs can’t recognize (such as. Instead, you’ll be greeted by something similar to the smiling image here. If you prefer to use plain desktop text editors such as Emacs, Gedit, Notepad, or Vim, you may find that files created in those apps won’t display in Google Docs. One limitation to this feature is that Google Docs inserts an automatic substitution only as a single line of text, so full signature blocks are beyond its capacity–for now. Substitution settings are universal, so your canned text will be available to you in any text document in Google Docs. Try to choose substitutions that are short and use unique letter combinations, so that Google Docs won’t mistakenly overwrite a desired word with a substitution. If it doesn’t work, go back to Tools, Preferences to make sure that ‘Automatic substitution’ is checked. Next, click OK.īack in your document, type nme and press the spacebar: You should see “Needs more explanation” appear automatically. In the pop-up window that appears, under ‘Automatic substitution’, type nme below the ‘Replace’ heading and Needs more explanation below the ‘With’ heading.
To save time, go to Tools, Preferences from inside a text document in Google Docs. Let’s say you’re a teacher who constantly writes “Needs more explanation” in your students’ papers.
If you want to move your text editing to the cloud, Google Docs provides a similar–but limited–function.
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Want to trim the number of Google Docs browser tabs? Compensate for the lack of a guided spelling checker? Create shortcuts for frequently used text? To make your overall editing experience a bit better, read on we also offer some tips that you can use with Google’s spreadsheet and presentation applications.ĭesktop text editors can use plug-ins and utilities, such as TextExpander for OS X and iOS, to autocomplete frequently repeated words and phrases, such as your professional title or an oft-used line of HTML.
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You might have to wait for its software wizards to make the big changes, but you can still apply a few workarounds and hidden features.
Since launching Google Spreadsheets in 2006, Google has steadily improved Docs to support complex text documents, worksheets, tables, forms, and presentations. It’s also infuriating, incomplete, and limited. Google Docs wafts in the cloud, just beyond your tinkering fingertips, and you’re at the whim of the Google engineers who control the tweaks, fixes, and enhancements. Google Docs is convenient, cheap, and compatible with just about any platform, making collaboration incredibly simple.
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